Ivan Allen College Web Content Requirements for Editors

Last Updated: Thursday, June 19th, 2018

The following document is a summary of many federal, state, University System of Georgia, and Georgia Tech laws and polices that we must adhere to when creating content for websites.  We have also included Ivan Allen College of Liberal Arts' additional requirements where applicable.

There is a separate Design Requirements for Developers document that you should review if you are planning to build a completely new website or do a notable rebuild or redesign of an existing website.

This document is in no way an exhaustive list of all possible laws and policy requirements, but rather attempts to bring the most important points together in one place.  It is your responsibility to review all applicable policies and laws and make sure your work is in compliance with them.  A list of known legal and policy references is provided at the end of this document.

Questions about this document may be directed to the IAC web developer.


Accessibility

Accessibility is the process of making electronic materials perceivable and usable by people with disabilities.  Materials (including documents, videos, websites, discussion forums, etc.) are accessibility compliant when they have been structured according to widely recognized specifications.

With Georgia Tech receiving federal funding, all colleges, schools, research centers and other departments and divisions of the institute must adhere to Section 508 accessibility standards with their websites and other online materials, which require the use of WCAG 2.0 Level AA specifications.

Please review the College Web Accessibility Primer for detailed information on how to ensure that your web content meets accessibility requirements.

For a more thorough introduction to the concept of accessibility and its importance in the university environment, please consider completing our Web Accessibility Introductory Online Course, which should only take about twenty minutes.

Georgia Tech Branding and Theming Policy

Please see the Branding and Theming section of our Design Requirements for Developers guide for key highlights of the full institute Branding and Theming policy.

Georgia Tech Editorial Style Guide

All web content should be written in conformance with the Georgia Tech Editorial Style Guide.

One area of particular note is that acronyms must be defined on their first use, and their use should be minimized in favor of other ways of referencing the entity.  There are also some specific rules for referencing the institute and the college.

Please see our Guide to Acronym Usage for a full but straightforward explanation of the rules.

Institute Data Privacy and Security Policy

With the emergence of new, stricter privacy laws in the European Union that are enforceable against Georgia Tech (due to Georgia Tech having a European campus in France as well as many study-abroad programs in European Union countries), we must be extra careful with any collection of personal information from website users.

In addition, there are strict institute rules regarding the online collection of money for such activities as event registrations, selling of research products, etc.

Please see the separate Data and Money Collection page for full details on policy requirements that must be followed when collecting personal information and/or money via online forms and services.